Procedural email - Assignment Example

8th May, all employees Company policies on acceptable use of emails and text messaging Dear colleagues This is to inform you all about the company policy on the acceptable use of email and text messaging within office and using office equipment. Computers and internet has increasingly become crucial issues because while they are essential ingredients for operational efficiency, email and sharing of information on social media including text messaging on mobiles have emerged as key issue with long-term ramifications on the security and credibility of the firm.

Sharing of confidential information on email and social networking sites could seriously compromise privacy of individuals and threaten company’s security and credibility. The company has therefore come up with official policy and rules which all employees are expected to follow with regard to email, social media and use of computer in general within office hours including text messaging. Any violation of the policy would be considered as grave offence and liable for punishment, including termination of services.

The details of the policy are as follows:Company equipment for private use like personal emails and social media like Facebook, twitter etc. are prohibited in officeOfficial emails should be used cautiously and employees should avoid sending offensive or harassing messages through official or private emails to colleagues and other stakeholders of the company.Sharing of company’s confidential information, including their daily agenda on social media and through emails is strictly not allowed.

Official equipment like computer and internet should not be used for private purpose even during lunch break as vital corporate information is liable to be leaked unintentionally.Emails from unknown source should not be opened from official equipment as it could be a scammed email to download malicious malware which could disclose all information that you type from your computer to the unscrupulous people and threaten company’s security.XXHR.(words: 311)