238). Remarkably, the data is warehoused in manifold files and locations, which makes it easily retrieved over the internet. The multiple locations of data boost security of the data stored in a database by preventing it from permanent loss.
Traditional file environment does not allow for proper organization of data. On the other hand, database environment allows users to access the files from the system. The people accessing information from a database system know immediately that the information they are looking for is in existence. Properly order of data within a database system of filing prevents redundancy and loss of data files.
A database environment allows easy data editing as information is digitally stored while traditional file environment do not allow users to edit data files or warrant them to send information to other users. Traditional file system stores data in paper form, which cannot be edited directly unless new copies are made or the old files get updated (Shelly and Rosenblatt, 2012, p. 239).
Data is represents raw and organized facts which await processing while information is data that has been processed fully, organized, structured and presented in define context to make it useful. Data is usually unorganized and random and only sounds meaningful when processed to information. For example; students raw test score in exam is a piece of data while student class-average score represents information (Bee & Bee, 1999, p. 2).
Since data is raw it is no able to convey the right information to managers or specialists who want to use. Information is derived from data by various analysis methods such as bar graphs, correlations, and measures of central tendency and conclusions and inferences drawn appropriately. For example, the number of employees within an organization represents data but when managers divide them into sex, the amount of salary they earn, working positions and the number of