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Phase 1 Discussion Board

The bidding procedures have brought several challenges to the entire department. As the project head, I see to it that we can follow a strategic plan from inviting suppliers to present proposals to closing a contract from one of the suppliers that has passed the eligibility checked. It’s easier said than done. A procurement plan is simpler than the actual process. In the preceding paragraphs, I will explain in details the highlights of my role as the project manager and procurement head. As I’ve said, my role has been associated from the very start of the procurement procedure which involve expert judgment and using appropriate criteria to identify the scope of work that best suit our current project few suppliers has presented on our department during the opening of bids. Prior to that, I and my committee would develop a qualified sellers list that would enumerate several companies that offer similar projects of standard quality. I am studying, not only the present standing of these suppliers, but their completed projects over the past years. This examination will include product or service package like discounts, after sales service, warranty and the like. Our invitation to bid letters will be sent to the chosen suppliers who have passed our criteria. This process makes the work simpler rather than allowing all companies, manufacturers and service providers to participate the sealed bidding. The tasks do not end here; the project would be awarded not only for the sellers who have offered the lowest price. Price is deceiving at times. Our criteria for selecting one or few sellers to participate on the contract are brands and end users feedbacks about them. Statistics won’t like so I used to collect feedbacks from different types of end users. One of the trickiest parts is contract negotiation, as a project manager, I always see to it that the contract would always in favour of the company. Based on the several experiences from procurement of ICT infrastructure to enhance our E-Ticketing System to repair and renovation of tourist train coaches, I have always come up with an outstanding contract with our awarded suppliers. That was made possible with the help of my committee. More heads are better than one. Nevertheless, before the contract can be finalized, our decision will be submitted to the contract department. We have in-house experts who are tasked to re-examine our reports before the purchased order and contacts will be released and signed. Despite of the presence of our in-house experts on the contract and purchasing department, my part on the planning and decision making of the procurement committee is a very important factor of the success of the project. I did most of the plan and control. I will tell you more about the behind scenes of the procurement management. Success is always associated to risks and failures. Despite of feasibility studies and similar researches, I also deal several procurement risks. As a project manager, I also developed a solid procurement risk management plan to solve anticipated risks. In conducting research, I always remind my committee to consider both pros and cons. Prevention is better than cure. I strongly believe that this is very applicable to business. To maximize the return of investment, I always look for a practical, well-structured plan to start the project. Some common examples of risks are unrealistic schedule set by ...Show more


My Experience as a Project Manager of IRTC As a project manager, I have an adequate experience of procurement management since the start of my position in Indian Railway Catering and Tourism Corporation (IRTC). It was challenging but I enjoyed most of my tasks…
Author : zemlakbuford
Phase 1 Discussion Board
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