Unless, the information about the service conditions of the employees is available, there can not be no effective monitoring of their services.
The accounting department has an important role to play in the process of recruiting a new HR Assistant in the college. It needs the essential information from the new recruited about his age, qualifications, previous experience, his salary expectations and his last drawn salary statement etc. All the information relating to the newly selected HR Assistant is required to be submitted by him in the form of several forms to fulfill the requirements of recruitment process.
It starts with the resume of the prospective employee as it gives complete information about his age, educational qualifications, work experience, and other essential information. Though resume provides all the required information, it is essential to have a legally valid certificate to confirm what the candidate has mentioned in the resume. So the date of birth certificate which is given by the government officials is compulsory. The certificates of his educational qualifications prove that his qualifications are real and not fake. There should be an address proof so that it is easier to communicate with the newly recruited employee. In addition to that it also provides the vital information about the place from which he comes and his nativity which are essential for recruitment process.
In addition to that it also provides the vital information about the place from which he comes and his nativity which are essential for recruitment process.
The relieving letter from the previous employer is compulsory as it provides the legal proof that the employee has no obligations and commitments with the previous employer. It clears the employee from the legal obligations which he enters when he joins in a job.
The process of documentation not only takes the information from the newly recruited employee, it also provides authentic information about the newly recruited employee's job and its particulars. The accounting department should provide the employee with the Appointment Order and Salary details. Generally, when a new employee is taken into the organization, the department in which the newly recruited one works looks after the process of generating the Appointment Order and Salary fixation etc. The accounting department furnishes the relevant information to the HR Department and other departments which are involved in the recruitment process. In the present scenario, the accounting department and Human Resources department work together in generating the Appointment Letter and in providing the details of the pay of the new employee.
While preparing the salary statement of the employee, the accounting department prepares the details of the salary. Based on the compensation fixed for the newly recruited employee, the salary is shown as basic pay, Dearness Allowance, House Rent Allowance and other details like contribution to Provident Fund, Gratuity, Conveyance allowances, medical expenses reimbursement, and bonus.
The salary information is prepared and presented following the Payroll Accounting