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Baseline Project Plan for GB Manufacturing Equipment Check-out System - Essay Example

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Baseline Project Plan for GB Manufacturing Equipment Check-out System

Furthermore, the new automated system called Equipment Check-Out System (ECS) will help the Maintenance Department improve their services to the maintenance personnel as well as create timely reports and analytics required by management.
The purpose of this baseline project plan report is to evaluate the needs of GB Manufacturing in the development of an Equipment Check-Out System (ECS) and determine the feasibility of integrating and implementing such system into their business processes. This project plan shall serve as a resolution to management and shall also serve as a guide to the ECS development team.
The report is a preliminary investigation of developing the Equipment Check-Out System into the business processes of GB Manufacturing, specifically the Maintenance Department Equipment Depot Section. This project plan covers the identified problems, opportunities, management directives and recommendations.
The baseline project plan report is written in three sections. First section is an investigation on the needs in developing a system that manages equipment check-in and check-out. Second section is the evaluation of the feasibility of developing an ECS. The last section is focused on the project management issues and proposed development methodologies.
II. Project Investigation
Problem Statement
The equipment depot operation in the Maintenance Department of GB Manufacturing is experiencing several problems in terms of lost and stolen equipments. It is the primary function of the equipment depot to provide the necessary equipments required by the maintenance employees. However, the estimated amount of lost and stolen equipments exceed $50,000 worth of tools each year.
Alternative Solutions to the Problem
In order to address the alarming issue of losses, the management and the Maintenance Department has two options. First alternative involves the improvement the existing manual system of equipment check-in and check-out where tighter controls will be implemented and penalties shall be imposed to responsible persons. Another alternative involves the development of a new automated system that would manage the equipment check-in and check-out with emphasis on traceability of usage and timely availability of equipment.
Weighted Multi-criteria Analysis
In order to assess the significance and relevance of the alternatives, a multi-criteria analysis is created to rate both alternatives. The alternative with the highest total score is chosen for the project.
Criteria
Weight Rating
Option 1. Improvement of Existing System
Option 2. New Automated System


Rating
Score
Rating
Score
Requirements





Real time data entry
5
3
15
5
25
Real time data query
5
3
15
5
25
Equipment tracking
15
3
45
5
75
Efficient Inventory Mgt.
20
3
60
5
100
Check-out Restrictions
15
3
45
5
75
Sub-total
60

180

300
Constraints





Developer costs
10
5
50
2
20
Hardware costs
10
5
50
3
30
Operating costs
10
4
40
3
30
Maintenance costs
10
4
40
3
30
Sub-total
40

180

110






Grand Total
100

360

410

Recommendation
Based on the multi-criteria analysis, it is recommended that a new automated system shall be developed in the equipment dep ...Show more

Summary

The existence of an IT project starts when someone perceives that there is a problem with the existing ways of doing things and is persuaded that technology might have the potential to provide with an answer. GB Manufacturing is an electronic components and testing equipments producer…
Author : bradley53
Baseline Project Plan for GB Manufacturing Equipment Check-out System essay example
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