Selection of area to be addressed in the news is the first and foremost step of the planning process, that follows the decision.
News needs to be planned at least one day in advance of the broadcasting time. The reporter should make effort to seek information about the topic selected from the most reliable sources available. In the planning phase, the reporter chooses the course of action that he/she would adopt to reach the sources of information. The reporter proceeds to know when and at what time the sources can be approached so as to cause minimum inconvenience both the reporter and the personnel representative of the sources. If required, the reporter has to seek an appointment with a department weeks in advance of the day of meeting. In addition to that, it is the responsibility of the reporter to prepare the questions he/she intends to ask the concerned authority prior to meeting him/her in person. Lack of former knowledge of queries can ruin the meeting and render it useless.
The data collected needs to be organized appropriately so as to convey maximum information in minimum time, while retaining the quality of presentation. The report necessarily begins with a title that adequately reflects all that is to follow it. After the title, the first sentence is of prime importance because a listener decides whether to listen further or not on the basis of initial wording. “A good lead-in "teases" the viewer without giving away the story.” (Salvatore, 2009). Therefore, it should be interesting enough to make the audience curious to know further. It is extremely important to ensure that the report formulated answers who did what, when, where, why and how. These questions are commonly referred to as the “Five W’s and H Rule.” (White 32). A report that answers these questions is thought to be adequately equipped with all the information