Computer Systems in Enterprises - Essay Example

? SCHOOL OF COMPUTING, INFORMATION TECHNOLOGY & ENGINEERING INTRODUCTION TO COMPUTER SYSTEMS A report presenting the findings of a small research project Name Date TABLE OF CONTENTS 1- INTRODUCTION 3 2- PC REQUIREMENTS 3 1.1- System Selected 4 1.2- System Specifications 5 1.3- System Total Cost 8 3- OPERATING SYSTEM REQUIREMENT 8 3.1 Main Requirements of Operating System for Business 8 3.2- System Selected 9 3.3- System Total Cost 9 3.4- Business Support through Windows 7 OS 9 4- OTHER SOFTWARE AND HARDWARE REQUIREMENT 11 4.1- Internet Connection 11 4.2- Network LAN 12 4.3- Microphone + Headphones 12 4.4- Network Firewall 12 4.5- Automatic Order Processing system 13 5- CONCLUSION 13 6- REFERENCES 13 1- INTRODUCTION This report presents the specification of new technology based systems (software, hardware) for Small and Medium Enterprises (SME). In this scenario, our company desires to computerize its business operations and include a database system to deal with its order booking activities. In this scenario the business has established its intentions and objectives toward implementing completely new business management system. This report is intended to present a detailed analysis of some of main aspects of new system implementation. These important aspects can include business customer management and transactions management, etc. This report will also discuss the PC related requirements such as operating system requirements and other software and hardware requirements. 2- PC REQUIREMENTS This section is aimed at presenting the fundamental aspects of the new business management workstations. In this section I will present specifications and analysis of main technology features and aspects for new computer systems at corporation. Here for this purpose we have established some standards and frameworks those need to be followed for achieving better quality business management. In this scenario, new business workstation requirements can be: New system needs to be based on state of the art technology New systems should be capable to offer better support for overall business operations management New system should be capable to offer better facilities for managing business tasks New system should be easy to use and high speed New system should be less costly 1.1- System Selected After the detailed market research and analysis of local and web based computer business shops I have assessed that the most excellent solution for the online customer management is Vostro 230 Slim-Tower. This system is slim, smart and looks attractive. Additionally, the overall processing and storage capability of this system is excellent. Below I have outlined the system’s specification and image: Figure 1- Dell Vostro 230 Slim-Tower Source: http://www.techlocation.com/files/2010/03/Dell-Vostro-Mini-Tower-Price-580x420.jpg 1.2- System Specifications PROCESSOR This system is based on Intel Pentium Dual-Core E5800 w/VT (3.2GHZ, 2MB L2, 800FSB) (Dell). OPERATING SYSTEM Genuine Windows 7 Home Premium 32 bit is installed on this system (Dell). OFFICE SOFTWARE This system comes with Microsoft® Office Starter: reduced-functionality Word & Excel w/ads but no PowerPoint or Outlook (Dell). SERVICES & WARRANTY Dell Corporation offers 1 Year Basic Limited Warranty and 1 Year NBD On-Site Service for this system (Dell). MEMORY RAM This system includes 3GB DDR3 SDRAM 1333MHZ - 1x2GB 1x1GB (Dell). OPTICAL DRIVE (DVD) This system is offering Single Drive: 16X DVD-ROM Drive (Dell). HARD DRIVE (Main Storage) The memory of this system is up to 320GB with Serial ATA Hard Drive (7200RPM) w/DataBurst Cache™ (Dell). VIDEO CARD This system is having Integrated Video (based on Intel® GMA X4500) (Dell). MONITOR We have selected Dell 18.5 inch Widescreen E1910H Flat Panel display device (Dell). SECURITY SOFTWARE This system offers Trend Micro Worry-Free Business Security Services for 15-months (with cost of $39) (Dell). MODEM & WIRELESS There is no modem option available in this system (Dell). MEDIA READER This system does not offer any Media Reader (Dell). KEYBOARD & MOUSE This system is supportive for Dell USB Keyboard and Dell USB Optical Mouse (Dell). SPEAKERS This system does not offer speakers (thus speakers are required to hear audio from your system) (Dell). BASE SYSTEM This system is based on Vostro 230 Slim-Tower Base (Dell) MOUSE This system offers Mouse option in Bluetooth selection (Dell). Documentation and Power Management This system comes with Vostro 230 Documents and 110 Volt Power setting (Dell). Network Interface This system comprises Integrated PCIE 10/100/1000 (Dell). 1.3- System Total Cost This system is not as much costly. The total cost of this system with all the above given tools, applications and services is $389.00 (Dell). 3- OPERATING SYSTEM REQUIREMENT This section discusses system requirements for better management of the system. In this regard the operating system we desire to select for our business needs to be more effective in offering better services and support to business areas and aspects. 3.1 Main Requirements of Operating System for Business This section outlines the system requirements that we need for our business. In this scenario we should have an operating system that offers: Better business support Effective security Enhanced data protection Short learning time period Fast adoption Rapid user interaction Quick business support for transactions Effective protection from online virus attack Simple and adoptable user interface 3.2- System Selected We have selected the Windows® 7 Home Premium 32 bit as our main corporate working and system operating system. 3.3- System Total Cost This operating system is available within the package of Dell system. And there is no need to pay additional cost for this system. In this scenario, we can have this system without paying any additional cost. 3.4- Business Support through Windows 7 OS This section outlines some of the main advantages and supportive facilities of Windows® 7 Home Premium 32 bit system for our business and its usage for the establishment of a web based business arrangement. Below are some of these factors and aspects: (Microsoft Corporation), (KirpiSoft) and (VistaHunt) Windows 7 make the activities we perform every day easier by means of enhanced desktop working and navigation. It quickly loads the programs into the RAM and easily and quickly finds the documents we use regularly. It makes our web based experience attractive, quicker, simpler and safer than ever by means of Internet Explorer 8 support. It allows building a home network as well as connects our PCs to a printer by means of HomeGroup. It executes a lot of Windows XP corporate applications and programs in Windows XP Mode. It allows connecting to business networks simply as well as more securely by means of Domain Join. There is full-system restore and backup available in all the editions. In this way we are able to backup to a business or home network. It protects data on our system as well as offers a great deal of portable storage devices beside theft or loss by means of BitLocker. It can work according to the language of our choice as well as switch among more than 35 other worldwide languages. It establishes a home network and links to printers and devices in a simpler as compared to rational approach. Windows 7 Home Premium allows the users to install the most recent software and hardware. Windows 7 Home Premium is designed to make our system resume and sleep faster It gets a complete benefit of 64-bit PC memory and hardware It can easily and speedily establish wireless connections. 4- OTHER SOFTWARE AND HARDWARE REQUIREMENT This section outlines some of the important requirements of new business and corporate management system. In this scenario I will discuss software and hardware related packages those are essential for companies in order to carry out their business activities effectively: 4.1- Internet Connection For the effective management of online business operations we will require a high speed internet connection that could facilitate our business through audio communication between service center staff and customers. Additionally, the new internet connection needs to be efficient in offering better support and services for the business and customer management. In addition, this high speed internet connection needs to offer better services and facilities for the distribution of business data among business departments and customer areas (Ray). 4.2- Network LAN For the sake of linking and communicating among business departments we will require a business LAN network that is able to facilitate the business in distribution of internal data. Additionally, it will be helpful for the customer’s order processing since their orders will be processes quickly. In this scenario, the internal business LAN will offer a great deal of support for processing and handling the business data travel among business stores and present a great deal of support regarding better communication and functions of business services (Ray). 4.3- Microphone + Headphones In this business scenario, we will need a device or hardware for maintaining communication between business staff members and clients. The basic purpose of using this device is to offer a better support and services for communicating and collaborating among business departments and helping the customers and clients through better support. For the selection of this device I have researched and got a very good device at Amazon.com that is Panasonic RP-HT21 Lightweight Headphones with XBS Port developed by Panasonic. This device is available at only $4.69 (Amazon.com, Inc. ). 4.4- Network Firewall In order to ensure business data security we will require implementing network firewall. 4.5- Automatic Order Processing system We will also need an automatic order processing system that is able to reduce the need for the customer services personnel. This also offers automatic customer response management and services handling. 5- CONCLUSION The implementation of latest information technology tools and technologies has become necessary for the organizations in order to survive in this ever-increasing competitive world. Thus, organizations use different tools and technologies in order to run their business effectively. This report has presented a detailed analysis of some of main aspects involved in new technology based system specification for our business. In this scenario I have outlined PC requirements, operating system requirements and other software and hardware requirements. This report has also suggested the ways which can help the company to run its business effectively. 6- REFERENCES Amazon.com, Inc. . Panasonic RP-HT21 Lightweight Headphones with XBS Port by Panasonic. 2011. 04 May 2011 . Dell. The Dell Online Store: Buold Your System. 2011. 04 May 2011 . KirpiSoft. Microsoft Windows 7 Home Premium [32 Bit]. 2011. 03 May 2011 . Microsoft Corporation. Compare Windows. 2011. 05 May 2011 . Ray, Ramon. Technology Solutions for Growing Businesses. New York: American Management Association (AMACOM), 2004. VistaHunt. Advantages and Disadvantages Of Windows 7. 2011. 04 May 2011 . Read More