Training Center for Alotaibi Group Employees - Essay Example

TRAINING CENTER FOR ALOTAIBI GROUP EMPLOYEES By Table of Contents TRAINING CENTER FOR ALOTAIBI GROUP EMPLOYEES Problem ment 3 Work Breakdown Structure 9 Project Charter Sponsor: ALOTAIBI GROUP Project Title: TRAINING CENTER FOR ALOTAIBI GROUP EMPLOYEES. Prepared By: Date: Problem Statement It is an admitted fact that the Human Resource (HR) is one of the fundamental resources of any business organization. In fact, the knowledge and skills of these human resources are one of the fundamental aspects of any business management structure. The Alotaibi Business Group is based on a large size business spectrum with a considerable business reputation. In addition, the human resource aspect is one of the fundamental aspects of business development. At the present, Alotaibi Business Group has 5 companies which are operating as a publishing company, Distribution Company, printing company, and marketing & research corporate arrangement. In addition, more than 2000 employees are currently working for Alotaibi Business Group. Moreover, this company wants to train their staff, they have to send them to third party training centers. In this scenario these training centers charge a lot of money for staff skills development and training. Thus, there is a great deal of need for building a staff training center at business premises because it will help Alotaibi Business Group save a lot of money by offering proper skills management and training to their staff. In addition, the absence of training center requires from Alotaibi Business Group to send their employees to outside the organization training centers and it is very costly for the reason that Alotaibi Business Group has a staff of 2000 people. Opportunity Statement The establishment of a new training center at the Alotaibi Business Group premises will offer an excellent support for in-house staff training and handling. It will also offer an excellent support for management of staff working and operations. In fact, the development of this training center will potentially reduce the overall human resource training cost to 50%. So there are a lot of new opportunities for the business such as cost reduction, time and money saving and so many more. Key Deliverables The establishment of a new training center Alotaibi Business Group we will have the following deliverables: Training Center Deliverables Three class rooms Sitting arrangement for 15 people in each class Room Cooling White Board Rostrum Staff Tables Student Table and chairs Window blinds Multimedia projector system One computer system Project Management Deliverables Project Management Report Risk Management Report Cost Plan Time Plan Procurement Contracts Key Requirements The establishment of a new training center Alotaibi Business Group will be based on the following requirements: Staff sitting arrangement must be convenient for learning A great deal of ventilation Cooling of rooms High quality multimedia projectors High tech computer system Wide white board Staff trainer desks and chairs of high quality Exclusions This project will have some exclusion. These elements will not be a part of this project or a training center. The first element is the recruitment of a staff trainer that will not be a part of this project. Here this project will not entitle any process of recruiting new staff members and their interviews. The next important factor is that this project will not involve the staff food and eating arrangement. Here we will not be responsible for arranging refreshment or lunch for the staff. Benefit The successful establishment of a new training center for Alotaibi Business Group will offer them a lot of benefits. In this scenario, one of the fundamental advantages that that will attain will be a potential reduction of staff training cost. Here overall costs regarding staff movement and residence will also reduce down significantly. It will also improve the overall quality of corporate staff training. The main reason is that because the overall staff training material will require approval of the business management of Alotaibi Business Group. Another main benefit that can be attained through the establishment of a new training center for the Alotaibi Business Group is the potential quality check on the staff training and services for the superior performance of staff. This will lead to better staff knowledge management and quality control. Strategic Alignment The establishment of a new training center for Alotaibi Business Group will also offer strategic alignment for staff working and operations for the better management of staff operations and tasks. This will present a better alignment to staff skills development according to corporate requirements. It will help the business organization improve the overall quality of staff working and skill development that offers a great deal of support for corporate mission management and goal achievement. Approximate Cost The establishment of a new training center for Alotaibi Business Group will be done in approximately $30000. Approximate Timeframe This project will take 90 days for overall completion of the project. Key Risks There can be different kinds of risk in this project. One of the fundamental risks can be about the project cost planning and time planning. I have outlined below some of the important risks: Cost Risk Time Risk Resource Management Risk Operational Management Risk Political Risk Technology Risk APPROVAL Yes / No Authority: ______________________________ Date:____________ Sponsor Work Breakdown Structure This section presents the overall work breakdown structure for the establishment of a new training center for Alotaibi Business Group. In this scenario, I will outline some of the most important corporate tasks break down and opinions: Work Breakdown Structure No. Project Tasks 1. Level 1 Tasks Level 2 Tasks Level 3 Tasks 2. Task 1 Requirements Analysis Task 1.1 Business working analysis 3. Task 1.2 Business needs analysis for staff training 4. Task 1.3 Staff needs analysis and cost analysis 5. Task 2 Project Planning Task 2.1 Cost Estimations 6. Task 2.2 Time Estimations 7. Task 2.3 Market Research for equipments procurement 8. Task 3 Land Purchasing Task 3.1 Property Analyst 9. Task 3.2 Management Approval 10. Task 3.3 Legal issues management 11. Task 4 Construction Task 4.1 Setting foundations 12. Task 4.2 Building rooms 13. Task 4.3 Plaster 14. Task 5 Door and Windows Establishment Task 5.1 Assessing needs 15. Task 5.2 Market Analysis and contracting 16. Task 5.3 Establishing doors and windows 17. Task 6 Sanitation, cooling and heating arrangements Task 6.1 Establishing Sanitation arrangements 18. Task 6.2 Establishing Heating arrangements 19. Task 6.3 Establishing Cooling arrangements 20. Task 7 Technology based system establishments Task 7.1 Market Analysis 21. Task 7.2 3 Multimedia projectors Procurement 22. Task 7.3 3 Computer systems Procurement 23. Task 8 System starting and testing Task 8.1 Systems establishment 24. Task 8.2 Starting systems 25. Task 8.3 System testing 26. Task 9 Buying furniture and board Task 9.1 Needs analysis 27. Task 9.2 Contracting 28. Task 9.3 Purchasing 48 chairs and 48 tables 29. Task 10 Quality Assurance Task 10.1 Management QA team assessment 30. Task 10.2 Technical and physical QA checks 31. Task 10.3 Resolving issues 32. Task 11 Feedback Task 11.1 Management Approval 33. Task 11.2 Staff Feedback 34. Task 11.3 Management Feedback Project Closure WBS dictionary for one work package In this section I will elaborate the project activity 7 regarding the possible analysis of WBS Dictionary: No. Element Level WBS Title Description 1 Task 7.1 Market Analysis In this WBS task we will go to market and assess and analysis the different technology products of multimedia and computer systems. In this scenario we will research the quality and prices of these systems. At the end we will deliver the specifications to project management staff. 2 Task 7.2 Multimedia projector Procurement This task will involve the Multimedia projector Procurement. In this activity we will purchase the systems and assess its quality. 3 Task 7.3 Computer system Procurement Here this activity will involve the Computer system Procurement. In this scenario we will purchase a new system and assess its performance, working and quality. Scope Change Scope change in any project leads to huge issues with respect to the management of the project. In this project a change in scope can be requested by corporate management/sponsors. For instance, the top management can require us to change the project scope and room capacity. In the first requirements they required the development of rooms having the capacity of 15 people but in new requirements they required us to develop rooms for 25 people per room. This is an extensive change that can alter the entire project working and performance and can cause changes in the project budget and time plan. Possible effects For the establishment of a new training center for Alotaibi Business Group we have to build three staff training rooms. Previously these rooms were designed to accommodate 15 people. Now considering the change in requirements they will need an extensive staff training ratio thus they changed the staff training room capacity. The new capacity is 25 people per room. This change can cause a number of changes. In this scenario, the building ground plans will change due to the overall capacity change of staff personnel. This will also lead to a great deal of change to rooms’ structures. Here we will also need to change the furniture and rooms optional arrangements. Here we will also need additional changes in facilities and support for the room. In addition, we will also need to manage the seating and working arrangement. For this task we will need to plan a better way to change the room facilities and seating capacity. There will also need for additional heating, cooling and sanitation facilities. We need to deploy facilities according to new staff requirements. Budgetary Changes With the change in the initial requirements of the training center development for Alotaibi Business Group we can also face changes in project cost and the overall budget. These changes will also change the overall costing plan and applicable aspects. Now the new expected budget is approximately $45000. The potential increase in the budget is because of increase in room size and other facilities those will be offered inside the room. Here one of the main facilities that will be offered shitting, ventilation, cooling and sanitation. The additional budget will also be used for furniture procurement that will be used for additional 10 people sitting management. Time Plan Changes For the establishment of a new training center for Alotaibi Business Group we will also need to change the project time plan. In this scenario we need a few additional days for the overall project completion. Here we will require 100 days for the overall project completion. In this scenario we will require additional time regarding project construction, facilities deployment and resource handling. In addition, these all facilities will be delivered for the best corporate handling and operational management. The application of all kinds of support services will be delivered through the management approval and after project management will ensure the fulfillment of all these support services. Revised sections of WBS In this section I will outline the possible changes in the work breakdown structure that are regarding the procurement of new technology based systems for the corporate staff training. Due to change in project scope, there is also a potential changes in project work breakdown structure. Possible changes are listed below: 35. Task 9 Buying furniture and board Task 9.1 Needs analysis 36. Task 9.2 Contracting 37. Task 9.3 Purchasing 103 chairs and 103 tables This is activity 9 of overall project that is having potential bigger changes. In this scenario, one of the important and visible changes those are performed is about the increase in number of sitting arrangements. Now we will need additional 30 tables and chairs for staff and students sitting inside class room. This will offer a great deal of support for the management of staff operations and tasks management. Read More