Job Analysis, Recruitment Plan, and Recruit Process - Assignment Example

?Job Analysis Job analysis Job analysis is the purposeful, systematic process for collecting information on the important work-related aspects of a job. Some of the work related information collected include: (1) work activities that is what a worker does, how, why, and when; (2) tools and equipment used in performing the mentioned activities; (3) context of work environment, for instance work schedule or physical working conditions (Nankervis, Compton, & Morrissey, 2009); (4) requirements for the individual performing the job such as knowledge, skills, abilities or any other personal characteristics. Job analysis provides information that is useful in human resource functions such as compensation, training, performance appraisal and most important of all recruitment (Gatewood, Feild, & Barrick, 2010). There are many methods of data analysis and these include: (1) personal observation where an observer observes a concerned worker; (2) interview method where an expert interviews an employee (3) critical incident method where the employee is asked to write one or more critical incident that has happened during the job and this gives an idea about the problem, how it was handled, qualities required and difficulty levels;(4) the questionnaire method where employees fill a questionnaire about their job; (5) Log records/Daily diary where employees keep daily records and job analysis can be done from the recorded information (Prien, Goodstein, Goodstein, & Gamble, 2009). The job analysis method that was used in this case was the personal observation method. The rationale for using this method is that it is useful for gaining a deeper understanding of the job activities and very useful in manual activities (Wolper, 2004) like those done by the staff registered nurse. I requested an expert to observe and record everything I did. The activities that were recorded include taking care of both inpatients and out patients, planning and coordinating clinic activities, patient evaluation and monitoring of vital signs, performing IV placements and phlebotomy, general administration of medications and developing nursing care plans and counseling patients. In conducting these activities the following equipment were identified as very important. They include: stethoscope for checking heart, lung and bowel sounds; thermometer for making temperature readings; sphygmomanometers for checking oxygen levels; blood pressure cuffs; syringes, bladder readout machines. The equipment were identified as basic and important for daily use. The working conditions at the local community hospital can be described generally as good but there are only two registered nurses making the job tedious because of the many number of patients to handle in a day. The working schedule is fixed as one has to work continuously without breaks. The management on the other hand is not very supportive as the hospital lacks equipment and personnel making the job strenuous. Some of the skills and abilities required include: knowledge of medicine and medical terminology, service skills, time management skills interpersonal skills ability to maintain confidentiality, ability to educate, and the ability to respond to emergency situations. Job description and revision The following is my job description as a staff registered nurse at the local community hospital which is a replica of most staff registered nurses in any other hospital. The Job tasks and responsibilities include the following : (1) ensuring the efficient and coordinated clinic flow through the coordination and planning of clinic activities; communicating patient needs; making referrals; (2) Delivering direct patient care; assessing patient’s physical, psychosocial and emotional well-being; monitoring and reporting to the physician of the patients status; responding to patients telephone calls and messages and reporting to the physician any emergencies; ordering patient’s supplies; stocking and replenishing the patient’s room with necessary medical equipment and medication; sterilizing equipment; (3) administer medication as instructed by the physician; serving as a resource person for providing information on medication uses, dosage and side effects, checking for proper order of medications; making detailed records of patient medication; obtaining consent on various forms such as operations and immunization; providing pharmacies with notifications on approved prescription drugs; reviewing drug information and samples to make sure they have not expired; labeling of patient’s drugs and teaching them on medication administration; (4) performing other administration duties as may be assigned such as ensuring proper documentation of patient information. From the above job description, some factors were not considered and therefore a revision was necessary. The revised job description will consider aspects that were identified in the job analysis that are missing in the job description so that the job description becomes localized to the needs of the local community hospital and those of the staff registered nurse. The major functions mentioned in the above job description will be maintained and these include: planning and coordinating clinic activities; delivering direct patient care; administering medications and performing other administrative tasks as assigned. In addition to this the nurse should report all cases to the physician after evaluation and monitoring. The staff nurse will work in a team unless the required operation requires autonomy. The nurse will ensure their safety and those of the patient at any given time during and after treatment. The nurse will also take responsibility for any problems that may arise during treatment of the patient. The nurse will also ensure the availability of equipment and medication to use by providing information earlier to the management on the status of equipment and medication availability. The will also ensure safe, conducive working environment that promote their wellbeing. Recruitment plan Job Title: Staff Registered Nurse Education requirements One must have a Bachelor of Science in Nursing. A two years working experience in a busy hospital setting. The nurse must be registered with relevant, accredited licensing bodies. Skills and abilities required Knowledge of medicine and medical terminology Service skills: ability to help patients Time management skills Interpersonal skills Ability to maintain confidentiality, Ability to educate Ability to respond to emergency situations Ability to work under minimal supervision The position will be advertised in the following places For external audiences the job advert will be placed on the hospital websites, on radio, on television, mainstream newspapers, nursing journals and medical magazines. Number of people required Due to the increased number of people served by the community hospital, the management requires a total of ten staff registered nurses to meet its target objectives. Where to recruit from Given the qualifications required for the job, the registered nurses will be recruited from the local community, internally from the community hospital, employee referrals, from recruiting firms, from patient referrals, from competitors, Job fairs, outplacement firms, the state unemployment department, alumni groups, social organizations, religious organizations and from business pages. The recruit process 1. Creation of a recruitment timetable to facilitate the process 2. Creating applicants pack that will include: a copy of job description, a copy of the person specification, an application form, a monitoring form, quick facts sheet about the hospital and interview dates. 3. Making internal preparations such as selecting the interviewing panel, training them, establishing a system for shortlisting candidates, and setting up a system to keep records of the interview process. 4. Placement of the adverts on television and radio and in the mainstream and local newspapers together with professional magazines. 5. Shortlisting of the based on the established criteria or score sheet 6. Conducting the interviews using an established system with comments on every candidate. 7. Selecting the candidate best suited for the job based on their performance at the interview and informing them verbally or in writing. They will sign an appointment letter and any other forms required by the organization. 8. Conducting an induction session to make the staff nurses recruited familiar with the other members and the working of the local community hospital. References Gatewood, R., Feild, H. S., & Barrick, M. (2010). Human resource Selection. New York: Cengage Learning. Nankervis, A., Compton, R., & Morrissey, B. (2009). Effective Recruitment and Selection Practices. Sidney: CCH Australia Limited. Prien, E. P., Goodstein, L. D., Goodstein, E., & Gamble, L. G. (2009). A practical guide to Job Analysis. New York: John Wiley & Sons. Wolper, L. F. (2004). Health care administration: planning, implementing and managing organized delivery systems. New York: Jones and Bartlett Learning. Read More