Importance of Effective Communication - Essay Example

Importance of Effective Communication Introduction Communication is regarded as the most important aspect of life. Communication is the process which proves upon the identity of a person and it is only due to the Communication aspect that a person can make himself/herself known to the society. Communication is of different forms. Communication can be classified as verbal and nonverbal. Verbal communication is all that involves direct contact with the receiver whereas the Non-verbal aspect deals with the aspect of indirect contact that is through mail, fax, etc. Why is effective communication important? This depends upon the context of communication. Effective communication is important for a successful relationship among peers. Effective communication leads to a better interpersonal role and through this approach a person can gain popularity and will be able to motivate or influence other people. How can the quality of communication be judged? This is rather simple if we take the written modules in consideration. That is how well the author has related the matter to the subject. In the verbal context it is a bit different. Having a strong vocabulary is just not enough for becoming a good communicator as while delivering a message directly words are just about 7% effective, the tone is around 38% effective and the rest is judged by the nonverbal cues given by the speaker. This is why a gloomy dialogue expressed by a charismatic personality is of more importance as compared to a strong statement made in an in-effective tone. Strengths and Weakness Strengths regarding communication in my context are that I am easy going and fain familiarity with other individuals quite quickly as I am more affable. My strengths are that I can easily manage groups due to my understanding and simple use of language. My point is based on cogency as I prefer no hesitation in delivering my point of view and another important point about good communication is that let the speaker finish and then cite your view. This also improves upon communication prospect and the person utilizing this is considered a good communicator. Nonverbal communication The other fact that can be related to better communication is the ability to handle the kinesics and the non-verbal cues. Non-verbal cues include eye contact, body movement and postures, and most of all the tone of delivery. I believe that good eye-contact entails one as being a better communicator and it is vital if delivering strong messages and in-person contact. Keeping a measurable distance from the interacting person is a good approach and it is regarded as a good conduct in many cultures. But one is not to stand too far as it shows the avoidance factor. People like to free up space in between themselves and the present environment so that they can produce their messages more effectively and easily. My case is that I am able to convey my message without the need of personal space. The personal space does not influence my mode of message delivery. Dynamic Non-verbal factors of Communication Next I would like to introduce the dynamic non-verbal factors. These include eye graze, body movement with regard to the statement, gestures, paralanguage and time frame. What I mean by body movement with regard to the statements is the point that your body should act in accordance with your message delivery. If you are delivering a message regarding something that has increased then the arm movement should (if required) should be ‘raising the level’. Similarly eye contact is of prime importance and the ability to understand this feature is also of much substance. This can lead to the avoidance of many undesirable consequences. Message Delivery I think that denying someone’s message is a wrong act as we should try to convince him in such a way that he himself identifies the consequence. Saying ‘NO’ is something that is regarded as bad in the context of effective communication. My case is that I usually say ‘NO’ directly at face which really hurts or de-motivates the listener. I need to work upon this problem of mine and for that a good technique is always try to be affirmative with the listener and do not try to influence him much. The other major back-draw in my communication is that I try to use short phrases and use slang which often makes my delivery incomplete and at times undesirable. Another fact that hurts my communication skills is the “Vocabulary”. I find it difficult to produce my syntax in a more formidable way this is why I perceive my self as a poor debater and thus do not participate in speeches or so. To improve upon this back-draw I use newspapers and watch movies more in order to learn the art of phrasing things in a more affable way. Another aspect that is of serious concern regarding myself is that at times I over-apologize this means that to restrain myself from the guilt I interact with the person more and more in order to remove my dissonance. This should not be practiced as a good communicator. This makes the later person pressurize me more and more. What can be done as remedy for this problem is that to give a humble offering once to the person and from next time on just forget it as “a bad memory”. Conclusion Interpersonal communication is of prime importance in shaping a personality and dignity as well. A good communicator is the one who understands the situation well and then acts that is he is a good listener. Being a good debater will not make someone as good communicator. Communication can be improved by more and more interaction with people and the best way is to learn the ways of delivery for a message. The tone of communication is also an important role player. Remember to strain more upon the words that are considered strong or that shape your message. Practicing these techniques may develop a person into a fine communicator and the society accepts good communicators therefore we can say that an effective communicator is always appreciated. Bibliography 1. Matthew McKay, Martha Davis, Patrick Fanning (1995) Messages: The Communication Skills Book New Harbinger Publications; 2nd edition 2. Martha Davis, Ph.D. Paleg. Kim, Patrick Fanning (2004)The Messages Workbook: Powerful Strategies for Effective Communication at Work and Home New Harbinger Publications 3. Ronald B. Adler, George Rodman (2006) Understanding Human Communication: Custom Version includes Student Resource Manual Oxford University Press, USA; 7 edition 4. Robert Bolton (1986) People Skills: How to Assert Yourself, Listen to Others, and Resolve Conflicts Touchstone 5. Chris Roebuck (1999) Effective Communication American Management Association; 1 edition 6. Rudolph F. Verderber (1999) Speech for Effective Communication Holt Rinehart and Winston; rev. ed edition. 7. Clarice Pennebaker Brantley, Michele Goulet Miller (2007) Effective Communication for Colleges South-Western College Pub; 11 edition Read More