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Pages 10 (2510 words)
As the manager of a small university archive you are concerned about establishing policies, procedures and practices to ensure that both born-digital material and analogue items (paper-based and sound recordings) currently being digitized by the archive are future-proofed, that is , created and archived in such a way as to ensure, as far as possible, their long-term survival."
Considering that the University archive and library in Hong Kong has a number of digital and non-digital collections in book, journals, printed material, online and CD formats, a policy document could be drawn that would suggest the uses and application of the process of digitization, justifying why it should be used to preserve the archived material over time.
Digitization helps in modernization or a sort of upgrade of the format of any document, as paper document could be upgraded to technologically advance digital version. Digitization helps in preserving documents in a CD, or in other data storage hardware such as floppy disks, USB storage devices, magnetic tape, punch cards etc. This is very economical in terms of space as books take up a lot of space in a library and also in terms of time as books may get lost or tear off or become damage over the years. Although CDs and other hardware are also prone to loss or damage the space occupied being less and the fact that many large books can be easily transformed digitally in one small piece of hardware device, makes digitization the preferred method for storage. ...
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