Online Gaming Delivery Project - Report Example

TEAM PMP 1. INTRODUCTION i) Project Title Online Gaming Delivery Project ii) Description and Purpose The purpose of this project is to establish an effective online gaming project that is able to meet the needs of both local and international market. By focusing on the local market the project will concentrate on ensuring reliable and dependable games to be used by users of all ages, languages and gender. The project will establish a system that tracks referrals to site of corporate and customers. It should also be able to display advertisements and track customer usage patterns. The Project is set to provide registered customers with monthly video games through web service applications. The project will involve drawing a business case, originating the project, listing project aims and objectives, deliverables, milestones and drafting project plans to be implemented. The project will cover all areas crucial in phasing of the Online gaming delivery project. Funding level is $ 550,000 to be covered in 18 months. iii) Sponsors Name Name: Loren labor Role: Vice President Marketing Contacts: Company Correspondence and Telephone iv) Project Team members Project Manager: Head Online Gaming Delivery Project Two IT Professionals Two Marketing Specialists Riley rocket- Purchasing Specialist Maxwell Mino: XYZ Corp Group Janet Jambo: Adventurer Series Consultancy Group v) Major Deliverables: a) Online gaming delivery Project charter and kick-off meeting minutes to brainstorm and discuss the project origination report and business case b) Project communication, risk, quality, human resource and procurement plans which are crucial in project planning c) Progress reports, performance metrics measures to determine project progress monitoring and control d) Milestone reports, status reports, weekly team minutes and change requests to show current performance and position of the project e) Lessons learned to allow best practices to be shared among the stakeholders vi) References vii) List of Acronyms and Abbreviations OGDP: online gaming delivery project RAM: Random Access Memory 2. ORGANIZATION The organization chart will be as shown below. i) OGDP Organizational Structure Fig 1: Organizational structure ii) Responsibility Assignment Matrix Item description Name Activities 1 List of customer inventory requirements Janet Jambo  Involves listing all the requirements like computers required, effort, parts and space 2 System development and implementation Maxwell Mino  Defines areas to incorporate in systems administration 3 System Customization Maxwell Mino Ensures that all the games produces are customized and done according customers specification. 4 Pilot group for issue resolution and retest Maxwell Mino Helps to determine and troubleshoot errors and mistakes before the final launch is done 5 End-users training Jamie & Alex To train all the employees and bring them to a platform of equal understanding and comprehension of the software 6 Roll out for sale to customers  Loren labor  Engaging customers with new tailored products which exciting and astonishing 7 Post evaluation report PM Perform an integration project, appraisal and assessment. iii) Other project related information a) Acceptance Criteria Milestone Major deliverables Acceptance Project initiation completed Project charter and kick-off meeting minutes The design committee, HR and project manager to assess the viability of the product. Accept if viable dismiss if uneconomically viable. Project plans Appraisals and development of project communication, risk, quality, human resource and procurement plans. Check all the plans and their project relevance. Accept the plans if they meet their respective criteria. Project execution Progress reports, performance metrics measures Execution of the online gaming delivery project should utilize the project management tools and metrics to ensure good implementation. Project controlling Milestone reports, status reports, weekly team minutes and change requests Checks the competing constraints relationship and whether they meet minimum requirements Order as good if 1, 2-critical and major defects if >3. Project closure Lessons learned Check for any lessons learned from the project planning and execution Table 1: Acceptance criteria 3. MANAGEMENT AND TECHNICAL APPROACHES a) Management Objectives b) To develop a web-based application and support services for customers to enjoy video games at their requests. c) To provide customers with flexible order and re-order of video games d) To avail gaming operating platforms with popular gaming systems and different languages. e) To establish a user friendly, all inclusive search for games by customers f) To provide for games with more enhanced features for registered customers b) Project Controls This is ensured by collection, measurement and dissemination of information regarding performance by assessing measurement and trends consequently effecting process improvements. This will result in good management of time, costs, quality, change, risks, issues, suppliers, communications and procurement. i) Monthly status review on suppliers Appointment of suppliers XYZ group and adventurer series group will be done through formal process. Though the suppliers are known, they should be vetted and a statement of work using project management tools will aid manage scope. A contract will be issued to the vendors detailing the scope of work, work definitions, responsibilities of parties, performance criteria and the terms and conditions. This will be a fall back plan if things won’t go well. Milestones will be provided to show what and when are the expectations to be fulfilled. The deliverables will be dated and available for review. ii) Project profile worksheet The services and products from the mentioned vendors will be controlled. This will involve reviewing, service acceptance from the vendors. Reviews will be done against pre-defined criteria and based on the supplier contract; approval for payments will be done. Purchase orders will be issued to the suppliers with detailed description to be measured against on arrival. iii) Quarterly reviews on progress monitoring, communication and control There will be needed to keep a constant watch on every communications taking place. A communication plan will have messages communicated at the right time to the right people. The activities on the communication plan will be monitored and controlled to ensure completion at the right time. The project will rely on feedback to solve any complaints from the staff and suppliers e.g. changing Riley Rocket in purchasing for Mandy Maxer over differences with suppliers and lack of protocol observance. iv) Management and Change Control Theses action is necessitated by a change request as a result of outputs of project work processes. Any small changes do affect the project scope, budget and schedule. The project will develop a method to identify potential and actual changes to the project baseline address through prompt management of changes. The initiators of change will be reviewed in the change request form evaluating the type of change requested. The factors necessitating the changes could be video gaming customers’ demands, technology among others. The impact of these changes will be assessed against scope, quality, schedule and costs. A decision will be made if the changes will proceed by assessing cost benefits in project completion while still in position to meet the objectives. A record of such a decision will be made through documentation of requests. Approved changes will be coordinated and integrated in the entire project. Item description Staff Required # Qualifications 1 List of Customer Inventory Requirements 1  Knowledge in input identification, bill of quantities and procurement. 2 Research and data analysis 2  Working knowledge in research methods 3 System design and Customization 4 Experience in systems documentation and artifacts 4 Pilot group 2 Knowledge in computer science 5 End-users training 2 Experience in employee training 7 Post evaluation 1 Experience in progress reports and project management c) Project Staffing d) Risk Management ID Risk Impact Occurrence Degree of Impact Responsibility Action 1 High customization costs Causes costs to exceed the budgeted Medium High Riley Rocket Review the contract with the supplier 2 Failure to provide different language software Reduces the number of buyers Low High PM Follow up on project to add more capabilities 3 Narrow information on reports and progress The project will fail to meet all the threshold needs Low Medium Janet Jambo Review project progress reports to into other processes Table 6: Risk Management Plan b) Technical Processes For the company to meet needs of expanded international market and be abreast with other players in the gaming industry. The systems process must be used to incorporate aspects of project and quality management. Research and data analysis initiates the project systems design, to be followed by listing of inventory requirements. Procurement and supplies does supplier selection, monitoring and management. Stores and inventory are important in development of pricing structure while operations involving gaming designs and customization. Sales and marketing development are helpful in training and providing actual sales, marketing estimates and customer feedback. Fig 2: Online gaming systems process analysis 4. SCOPE MANAGEMENT PLAN i) Major work packages This will necessitate the use of work breakdown structure. Work breakdown is meant to subdivide the work into small manageable packages that can be estimated, planned and assigned to someone. Quantification of work scope as packages is important in estimation to comprise entire work scope. Fig 2: Work break down structure ii) Key deliverable f) Online gaming delivery Project charter and kick-off meeting minutes to brainstorm and discuss the project origination report and business case g) Project communication, risk, quality, human resource and procurement plans which are crucial in project planning h) Progress reports, performance metrics measures to determine project progress monitoring and control i) Milestone reports, status reports, weekly team minutes and change requests to show current performance and position of the project j) Lessons learned to allow best practices to be shared among the stakeholders iii) Other work related information a) Inventory specification Item service Justification Needed by Dell 2.5Ghz, 2GB RAM Required for effective speed and memory 20 Aug 2012 Web applications- internet games, videos The company does not make the item June 2013 Training manuals User manual follow up Dec 2013 b) Assumptions i) The gaming software works on many computer models ii) The games utilizes all the PC and laptop features 5. PROJECT SCHEDULING i) Summary Schedule ID Activity Duration Start Finish Sequence 1 Kick-off meeting 30days Mon 5/7/12 Fri 6/1/12 2 List inventory requirements 15days Mon 6/4/12 Fri 6/15/12 1 3 Perform data analysis 20days Mon 6/18/12 Thu 7/5/12 "1,2" 4 Provide a business case 30days Thu 7/5/12 Thu 8/2/12 "1,3" 5 Select vendors 24days Thu 8/2/12 Fri 8/24/12 "2,3,4" 6 Start project demonstrations 18days Fri 8/24/12 Tue 9/11/12 "2,4,5" 7 Develop project plans 10days Tue 9/11/12 Wed 9/19/12 "4,5,6" 8 Gaming design 50days Fri 99/21/12 Tue 11/6/12 "7,8" 9 Systems documentation 120days Tue 11/6/12 Tue 3/12/13 "7,8,9" 10 Troubleshooting 30days Tue 3/12/13 Tue 4/9/13 10 11 Customization 20days Tue 3/12/13 Mon 4/1/13 10 12 Audit and inspection 3months Tue 3/12/13 Tue 6/4/13 11 13 Pilot testing 70 days Tue 3/12/13 Wed 5/29/13 11 & 12 14 Advertise to customers 35days Tue 3/12/13 Mon 4/15/13 11,12 & 13 15 Promotions 2months Tue 3/12/13 Tue 5/7/13 14 16 Giveaways 4months Tue 5/7/13 Tue 8/27/13 14 & 15 ii) Gantt charts Fig 3: Gantt chart iii) Network diagrams Fig 4: Network diagram iv) Scheduling related information Assumptions a) The project will run to completion with minimal cost overruns b) The team selected forms the best working group to enable effective project completion 6. BUDGET Initial budget Online Gaming Delivery Project: Project Budget Worksheet 2012-2013 Type Description July –Sep 2012 Oct-Dec2012 Jan –Mar 2013 Apr-Jun 2013 Jul-Sep 2013 Oct-Dec 2013 Jan-Mar 2014 April-Jun2014 Totals Operating costs Web design $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $100,000 $100,000 $680,000 Customization consultancy fees $70,000 $70,000 $70,000 $70,000 $70,000 $70,000 $80,000 $80,000 $680,000 Staff costs Project team payments $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $160,000 Accommodation and expenses $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $200,000 Audit and inspection Consultancy fees $ 2000 $ 2000 $ 2000 $ 2000 $ 2000 $10,000 Procurement Inventory $100,000 $100,000 Totals $1,920,000 Table 9: Initial budget ii) Updated Budget The budget is revised to include additional customer requirements of providing multi-language software. Online gaming delivery project: Project Budget Worksheet 2012-2013 Type Description July –Sep 2012 Oct-Dec2012 Jan –Mar 2013 Apr-Jun 2013 Jul-Sep 2013 Oct-Dec 2013 Jan-Mar 2014 April-Jun2014 Totals Operating costs Web design $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $7200,000 Customization consultancy fees $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $760,000 Staff costs Project team payments $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $160,000 Accommodation and expenses $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $200,000 Audit and inspection Consultancy fees $ 2000 $ 2000 $ 2000 $ 2000 $ 2000 $10,000 Procurement Inventory $100,000 $100,000 Totals $2,140,000 Table 10: Revised budget iii) Budget related information Assumptions a) The project shall not enter into cost overruns b) The materials required shall remain constant with constant pricing CONCLUSION Online gaming delivery project will utilize project management tools for all the phases. There was need to keep a constant watch on every communications taking place and have messages communicated at the right time to the right people. The activities on the communication plan will be monitored and controlled to ensure completion at the right time. Management and change control. Actions were necessitated by a change request as a result of outputs of project work processes. Any small changes do affect the project scope, budget and schedule. The project indeed developed a method to identify potential and actual changes to the project baseline address through prompt management of changes. The initiators of change will be reviewed in the change request form evaluating the type of change requested. The factors necessitating the changes could be video gaming customers’ demands, technology among others. The impact of these changes will be assessed against scope, quality, schedule and costs. A decision will be made if the changes will proceed by assessing cost benefits in project completion while still in position to meet the objectives. A record of such a decision will be made through documentation of requests. Approved changes will be coordinated and integrated in the entire project. This was made to meet customer expectations and the desires of local and international gaming customers. References Read More