Bead Bar Systems - Term Paper Example

Running head: BEAD BAR SYSTEMS DEVELOPMENT PROJECT Bead Bar Systems Development Project Executive Summary The primary objective would be to encompass the business processes and functionalities of Bear Bar enterprise into an information system which would manage all its resources and cover up the negative aspects of the system. All the internal and external factors which make the enterprise function in a diligent manner would be taken care by the proposed system. The information system would make the enterprise to flow in a planned, organized and decisive manner. Each department would be able to capture, nurture and share effectively valuable business information so as to remain synchronized with the latest events and decisions can be framed accordingly. Order tracking, fulfillment, inventory and supply dynamics can be managed optimally. Table of Contents Executive Summary 2 Table of Contents 3 1.Introduction and Purpose 4 2.Proposed system: 5 3.Lists of Input and Output information and sources: 6 a.Feasibility analysis: 6 b.Systems planning and requirements gathering: 7 c.Systems Analysis and Design: 8 d.Database Model: 8 e.Coding: 9 f.Implementation and Training: 10 g.System feedback and maintenance: 10 4.Systems Review and Maintenance schedule: 10 5.Sequence of activities: 12 6.Announcement of system rollout and benefits to users: 13 Conclusion 16 References/Bibliography 17 1. Introduction and Purpose The primary objective is to organize information and operate in a planned and controlled manner to capitalize on the strengths, weaknesses, opportunities and threats of the organization. The proposed information system would departmentalize the operations of the various departments and make the organization accessible to its stakeholders in a pre-approved and designed manner. Not everyone would be allowed to access all kinds of information and all activities can be tracked so as to ascertain the state of the organization at every point of time. 2. Proposed system: The desired system would be an online system that can be accessed over the internet so that the divisions are able to access it to get all the operations done. All the franchisee locations are connected with the help of public data carrier services so that it is able to access the company website to perform their functions. Each such franchisee would have their access privileges to enter the transaction section and operate their business process. The president and the owner, vice president’s of all the departments would have an Executive Information System (EIS) Management Information System (MIS) to manage their operations. The accounts department may use Transaction Processing System (TPS) and the ground level workers can use Knowledge Work System to measure worker output, productivity and others. 3. Lists of Input and Output information and sources: Prior to outlining the input and output information, the system development life cycle must be in place so that the analysis is done accordingly. The correct nature of the inputs and the outputs would make the system design vary accordingly as it requires to capture the information and put it into a frame to interpret in a decisive manner to take further decisions. The systems development life cycle for Bead Bar is as follows: a. Feasibility analysis: The new proposed system and the present working system are analyzed so that the ROI (Return On Investment) is obtained. The proposed system is further analyzed for economical, technical, schedule and other feasibilities so that it stands in front of all difficulties in the development of the project. The Bead bar enterprise’s key management people are involved in the process of feasibility analysis. All the inputs, outputs and external environment are studied in detail so that the underlying intricacies would be researched well for their impact and development. Inputs: Bead Bar’s inputs are in the form of company’s short and long term objectives, its financial base and credibility for years to come, its general strategic plans, consent of the advisors and directors, risk handling strategies and many others. Outputs: The feasibility has outputs in the form of higher management approval for the sustenance of the systems development, its full length use to cover all business functions, risk mitigation strategies and many others. b. Systems planning and requirements gathering: After the system is thoroughly checked for all its inputs and outputs, the requirements phase takes the lead. All the key stakeholders of the departments and the users of the system must be taken into account for gathering the crucial departmental functions, requirements and its interaction with other departments to achieve the central goal of the enterprise. Input: It must be in the form of the users of the system who are better-off to understand and figure out the exact ground level happenings in the business. Their view of the workings of the enterprise must be captured so that appropriate implementation can be done. Output: The valuable information fetched from the users of the system must be given a representation and frame it accordingly to fix it into a system. c. Systems Analysis and Design: Bead Bar’s system requirements are studied and the system is analyzed and designed accordingly. The flow of data is analyzed so that the system captures the entire business cycle and their functions. Inputs: It would come from the requirements gathering phase and the order of business flow. Outputs: It would result in helping the analysts and designers in the process of database handling and further development of the system. d. Database Model: The database model for Bead Bar is as follows, which shows the interaction of the different entities of the business. Figure 1 :Use Case Model e. Coding: The above design is given a representation of the business and the various functions are finally implemented at this stage. Inputs: It is in the form of requirements gathered from the previous stages and the design documents. Outputs: It results in actual implementation of the system so that it can be viewed physically. f. Implementation and Training: This stage correlates with actual planting of the system at the Bead Bar so that the present system is replaced and the proposed system takes its place. The users must be trained to operate the business functions with the system, store and retrieve data whenever it is demanded. g. System feedback and maintenance: The general working of the system must be responded back so that any form of negative points would be highlighted and discussed to take advantage of the system and technologies involved. 4. Systems Review and Maintenance schedule: The review and maintenance schedule must include the following: Preventative maintenance – Maintenance schedules are a necessity for keeping the resources of a system in good health. The hardware, network equipments, communication programs and software must be periodically checked whether it is up and running (Mawer, 2000). It is likely to include the following: periodic replacement of hardware resources to keep it according to changing atmosphere system software also requires timely maintenance reports must be seriously checked for their correlation with system requirements Maintenance and updation of system documentation for future reference and updations. Remedial maintenance – It is performed to bring the system to running condition after correcting the hardware or software fault (Mawer, 2000). The remedial service is likely to include: Create a Help Desk concept which will log and action any reports from the customer in the event of a fault. On-site or remote login concept of issue resolution. Engaging a third party service to resolve and manage the resolution. Updating documentation every time an event has taken place. In this case both the technical and non-technical staff must be made aware of the support strategies so that their response time is optimized for better handling the issues of the customer timely and professionally. 5. Sequence of activities: It includes the activities which must take place in sequence: Figure 2: Gantt Chart Figure 3: Network Diagram 6. Announcement of system rollout and benefits to users: The announcement would be in the form of placing advertisement in newspapers and sending individual letters to the members to announce its rollout for their registration purpose. The merits of the technology would envelope the very nature of the technology which the enterprise needs to focus. The following are the various advantageous factors: The Bead Bar would get a global recognition and would be accepted by all. It would create trust and confidence in the eyes of the people. Having an internet website would make possible that it markets itself to the global pool of the internet and gets accessible quite possibly. Customers can access it online and order for purchase of products and services. The store would be able to reach a greater domain of customers so that it can be a good source for expanding their business. The store would require less budget for marketing as the website, in the form of information system would get the direct and indirect marketing done by itself. It can also reduce the human errors of wrong deliveries and other related factors. Computerized system would make it error-free and would enhance greater satisfaction of service (Hoffer, 2002). It can also generate revenue by marketing other related companies and their products in their website space. It can render services to other companies via its website so that other businesses can purchase its products in bulk for their enterprise requirements facilitating B2C model of ecommerce. Payment systems can be made quite secure so that customers can pay online and are not troubled by the in-hand payments. The Bar would have enough mechanism to track their product list and its availability so that timely action can be taken to update. The customers get a greater facility to compare products and judge the best one before taking them. Physically doing so would have taken them a lot of effort and time. Conclusion Bead Bar has taken a right step in the light of technology and it must exploit the very supreme nature of the latest technology. It has taken a great step which would place it above all its competitors and would enhance the very nature of competition. It must also take care of the innovative techniques for getting the customers using the website and the frequent updations that would make efficient handling of the information. The use of information system would make the Jewelry superstore organize and restructure itself so that it is able to depict organizational thought in every activity and would handle every resource productively and optimally. References/Bibliography Ross A (2005). Information Systems Technology. Malaga. Published by Prentice Hall, Pearson Education Barry, Mawer (2000). Systems Maintenance. Hoffer, A. Jeffrey (2002). Modern systems analysis and design, third edition. Pearson Education Navathe, Elmasri (2002). Fundamentals of Database systems, fourth edition. Pearson Education. Read More