The Use of Google Docs - Assignment Example

Organization Strategy Name: Institutional affiliation: Organization Strategy Task 1 The main advantage of using Google docs over email and MS Word to collaborate on an assignment is due to its many ways of going paperless through the sharing options. Google docs normally offer many ways and features in their combination that meet the varying needs of different clients. As such, the enhancement of Google Docs enables most of the students to embrace the need of the current digital environment spearheaded by modern technology. Google docs are friendly in the manner that they enable different kinds of students to create different text document format and at the same time collaborate other individuals in the real time. In the current information system, the new technology enables different students to comprehend all the business processes through understanding of all the resources, facilities and activities that generate the most important information (Rainer, 2011). Therefore, large organizations are likely to use the Google Docs as their authorized collaboration tool due to its effectiveness. It is essential to note that, the use of Google Docs enables all the organizations to store and share their staff such as videos, images, documents and other important files in a good and improvised manner. It gives room for easy reference and counter checking of other details in any business set-up (Xu, 2013). The use of Google Docs enables almost all the participants with access codes to synchronize all the valid documents and data regarding the running of any organization with the appropriate time and to evaluate the progress of any particular organization. On the other hand, it allows maximum collaboration, and the ability to access and share files with an auto save backed up on the Google servers. Q. i a) The decision made by the top organizers and leaders of Woolworths store in Joondalup is a managerial decision. The entire decision-making process entails the use of persuasive and administrative abilities to translate any given alternative into the most desirable action that will benefit the entire organization. The timely ordering of the new stocks of Nestle Kat share packets will ensure that all the companies' public will be in good supply until the next time the stock reach a re-order point. Management information systems require a team of experienced top managers to make the right and timely decisions that will automatically affect the running of the entire organization. Decision-making needs to take place within the right period to generate more profit (In Devos, 2014). ii) The best type of information system required in making any valid decision regarding an organization is the augmentation information system. Augmentation information system is a worldwide system of navigation satellite. It improves accuracy, availability and reliability by integrating important external information into the required calculation process. It mainly comprises of computers hardware, firmware in a combination configured to achieve specific information through handling various subsequent operations. The operations might entail computation, dissemination, communication and the storage of information. Therefore, an application that can be used in such a decision-making process entails the use of systems developed to provide high and increased integrity and accuracy of all the users information in any firm. http://www.aascit.org/journal/ajst. The above mode of application can be used in interactive pedestrian systems of navigation. Due to the constant changing of every day's life, there is an imminent transformation, Dominion and transmission of information. b)i) The decision regarding the selection of Woolworth's brand of the pure coconut water is also a managerial strategy. The top managers of the Woolworth Company need to ascertain if the new introduction of the coconut water brand will enable the already existing company to make and sustain huge profits in the market. They should also ascertain if the product enabled the company to have a better-competing advantage in the market place. ii) According to Eder, The above information system is automated information system (AIS) as it directly relies on the response of the main stakeholders in the company set up and its immediate publics. As such, AIS entails an assembly of computers firmware, software, hardware normally configured to accomplish all the information handling process. The response from the clients has the main bulk of such information systems. Most of the automated information system entails the use of computers, their software's, and hardware has to achieve and perform a specific duty (2006). As such, the top managers normally plays a vital role to ensure that all the information they put across regarding the introduction or altering of any brand is always relevant. The information regarding the new brand needs to be relevant with the subject at hand. Managers need to ascertain the possible outcome of the new brand regarding how it will adapt in the market. Nevertheless, the new brand needs to intermarry with the already existing brands and the other collaborative tools to help groups advance the general quality of their work. Automated information system can normally applicable in all the acquisition program. Task 2 Q. i) Value chain analysis plays a vital role in all the competing companies as it points out the exact areas that need special amendments. As such, different offices has different modes of adapting to the competition at the marketplace and coming out with a way of satisfying their clients. In most cases, office works normally use the power of information system as a weapon to their competitive strategy. Understanding the demographics of any firm's main clients always plays an integral role in justifying the profit margin and timely closing of any business operation. The use of information system in an elaborate manner will lead to the desired target within any business operation such as the office work. In this case, office works use information system for computers that normally interpret and process information. The processed information needs to be timely to increase the competing advantage of one company over the others in a busy marketplace (Fettke, 2007). The five-value chain activities that every office in all the organizations needs to enhance includes the type of service to their main and identified clients, the marketing and sales logistics such as promotions and advertising. Therefore, office works use information system in various ways, for instance. In the distribution of the intended products to the clients, the subsequent operations within the company and the inbound logistics that includes the storing, receiving and distribution of all the raw materials deployed in the entire process of production. Most of the offices normally use the information system to identify and locate their main clients and to seize all the marketing opportunities within the shortest period possible. The use of social media plays an integral role in helping most of the offices within various companies to achieve their goals through their interactive mode of communication (Seebacher, 2002). Information system further shapes the organization structure as it links the general value and impact of all the activities taking place as far as the company production is concerned. Q. 2) Edith Cowan University in the tertiary education market has a competing advantage over the other institutions of learning. Its competitive advantage is evident by the fact that its overall relationship with the students and parents around the zone is lengthy and formal. The relation allows most of the students to join the institution over the others. The ECU education service act is always directed to the student's minds but not their bodies. The education service act is automatically based on the students rather to the equipment. As such, ECU has the most modern means of interacting with the students and their teachers due to the modern advancement in technology. The extensive use of social media elevates all the learning process and timely handing in of their assignments a fact that contributes to superb grades (Ribble, 2011). Therefore, Edith Cowan University can deploy the use of information system in gaining its competitive advantage through random research projects that aim at improving the overall grades of all the students. It should carry out extensive advertisements of all the programs and the courses they offer through the online media such as the social media to ensure that they reach a wider target of students within that region. Information System enables a learning institution to be adequately versed in terms of content and manner of delivery to the students using the latest tools of technology (Ribble, 2011). It further makes work easier as most of the tutors could opt to offer lecture notes to their students via online utilities, as it is the friendliest and counter interactive mode of current communication. Task 4 The web 2.0 technology was selected due to its ability to provide a wider learning scope to different students at different levels with the current advancements in technology. According to the journal article provided, web 2.0 mainly describes the World Wide Web sites that usually emphasize the user-generated content in terms of usability and interoperability. It refers to the transition from the static HTML to dynamic web pages. As such, it is essential to note that digital commerce process of buying and selling of different goods and services to the public and various private computer networks. As such, digital commerce is only restricted to all the buying and selling activities and transactions. Digital commerce companies are differentiated into those that sell directly to the consumers, those that sell to governments and those that sell to companies. The main difference in digital commerce lies between the Information systems used in the subsequent manner of running their business. The type of sales taking place in digital commerce is mainly between the retail customer and the supplier (Ranjbar, 2014). The information can be traced from the link, http://webdesign.tutsplus.com/articles/a-brief-history-of-the-world-wide-web--webdesign-8710 In this case, digital commerce together with social networking entails the use of different dedicated websites and internet applications in interacting with other users regarding the type of transaction going on. Besides, digital commerce normally deploys the use of crowd sourcing in obtaining all their needed services, content and ideas through soliciting various contributions from a large group of individuals. The modern companies and organizations normally use information systems in crowd sourcing to achieve their desired goals and admiration from their targets groups of clients. The main purpose of this article is to sensitize the wider population regarding the current trends in marketing and to elaborate how most of the modern companies are using the information system to enhance their business operations. The author further intends to elaborate the-the main importance of web 2.0 to the current business evaluating how the digital commerce intends to duplicate the overall experience of shopping. The data was gathered through random selection of all the business personnel taking the active part in modern forms of business (Sui, 2013). They were asked random questions through questionnaires. According to the author, most of the people are adapting to the modern forms of digital commerce that tend to more fascinating and result oriented. In conclusion, I strongly agree with the author as the digital divide provides a platform where most of the business transactions can take place within the shortest time possible. According to the author the merging of the all the business transactions via the web 2.0 normally increases value to all the subsequent users and their sites. Most of the current business currently benefit from web 2.0 in various forms such as advertising of their main products and reaching out to their key targets within the required period. Most of the marketing is currently performed via online tools such as the social media as it offers most of the viewers and the online family to interact and learn more about the oncoming of a new product (In Li, 2015). Task 5 Q. i) Customer relationship management refers to the entire practices, technologies and strategies that most of the companies use in managing and analyzing their customer interactions. Therefore, the name of the customer relationship management is Oracle, and the software application is salesforce.com. The main feature of the Oracle CRM portfolio entails the likes of Oracle CRM, Siebel CRM, people soft enterprise, Oracle e-business suite, and the Fusion CRM. It is valid to note that the application counts over six thousand Customer Relationship Management clients and approximately over six million users. While measuring the market value for the above application, its user-friendly helps it to achieve high stakes with a competing advantage over its main competing software applications. The cost of acquiring the services of this software is slight below $300 with a monthly subscription (Dijkman, 2011).the following link creates a vivid description of how oracle operates in the CRM http://www.oracle.com/us/products/applications/siebel/overview/index.html Nevertheless, the main advantage of Oracle as a CRM software in its competing market is the ability to provide a cross channel with reliable and consistent customer experiences that require pre-built business processes. It further integrates all the CRM processes with the relevant enterprise applications through providing connections to the entire journey of the buyer. It has the unique capacity to point out the leverage industry-specific practices in terms of its competitive advantage (Dijkman, 2011). In contrary, its main disappointment or rather disadvantages are the fact that Oracle Siebel in the Customer Relationship Management has an intense reputation for risk. Such risks may be due to the high tendency of internet sharing and hacking. It requires competent knowledge to keep the information safely from online hackers. On the other hand, it has various expensive deployments resulting to mid-market lever of the enterprise with various budgets. The below link explains the entire process. https://www.oracle.com/applications/customer-experience/crm/index.html ii) Business Process Modeling Notation (BPMN) refers to a method of demonstrating different processes in a business. It is normally manifested similarly to a flowchart. It points all the subsequent operations taking place within any organization. The process flow 1. The patient arrives and presents appointment card to the receptionist 2. The check in clerk receives the patient at the reception 3. The patient signs the new patients sign in the records 4. Patients information and vital signs are noted for treatment 5. The patient is called for the final treatment procedures. NB. The arrows shows the progressive process taking place from the patients arrival at the receptionist to the final stage of treatment. The information system can be used to improve the BPMN in various ways. For instance, when the patient arrives at the receptionist desk, his or her details will be availed by the receptionist with immediacy through checking on the computer-stored data. The reception and other hospital staff can easily monitor the progress of every patient through their profiles and ascertain if there is any progress. New patients can easily be accommodated into the hospital system through the entry of their data that will be saved to the computer for reference. The treatment nurse will have an easy work while checking all the documentation of different patients at the same time. The patients progress can be communicated and the results set to their timelines (Eder, 2006). References Rainer, R. K., & Cegielski, C. G. (2011). Introduction to information systems. Hoboken, N.J: Wiley. Xu, J., & Quaddus, M. A. (2013). Managing information systems: Ten essential topics. Amsterdam: Atlantis Press. In Devos, J., In Landeghem, H. ., & In Deschoolmeester, D. (2014). Information systems for small and medium-sized enterprises: State of art of IS research in SMEs. Fettke, P., & Loos, P. (2007). Reference modeling for business systems analysis. Hershey, PA: Idea Group Pub. Seebacher, U. G. (2002). Cyber Commerce Reframing: The End of Business Process Reengineering?. Berlin, Heidelberg: Springer Berlin Heidelberg. Ribble, M. (2011). Digital citizenship in schools. Eugene, Or: International Society for Technology in Education. Ranjbar, A., & Maheswaran, M. (2014). Confidentiality and Integrity in Crowdsourcing Systems. Sui, D. Z., Elwood, S., & Goodchild, M. F. (2013). Crowdsourcing geographic knowledge: Volunteered geographic information (VGI) in theory and practice. Dordrecht: Springer. In Li, W., In Huhns, M. N., In Tsai, W.-T., & In Wu, W. (2015). Crowdsourcing: Cloud-based software development. BPM (Conference), Eder, J., & Dustdar, S. (2006). Business process management workshops: BPM 2006 International Workshops, BPD, BPI, ENEI, GPWW, DPM, semantics4ws, Vienna, Austria, September 4-7, 2006 ; proceedings. Berlin: Springer. BPMN 2011, Dijkman, R., Hofstetter, J., & Koehler, J. (2011). Business process model and notation: Third International Workshop, BPMN 2011, Lucerne, Switzerland, November 21-22, 2011, proceedings. 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