How Should We Help Our Organizations to Use Internet-Based Conferencing Safely and Effectively - Essay Example

Additionally, internet supported communication offers a lot of advantages such as members can get together when and where they want. Also, the use of computers as a collaboration tool can also augment the amount of information obtainable to a team and increase the pace and authority with which team members get, process, and distribute their individual and combined efforts (Thompson & Coovert, 2003) Computer conferencing can be used when two or more users are able to meet using two or more computers.

In computer conference, one member is responsible for controlling what is on the computer screen on the other hand for all others to see. In this scenario, that member is acknowledged as a host or moderator. Though, all the participants can fully take part in a conference call at the same time as looking at one presentation on the computer but they can also exchange a few words by instant messaging. In addition, some computer conferences can take place at the same time with a telephone conference.

In this scenario, members can chat by means of the telephone at the same time as they look at what is taking place on the screen (Ayers, 2012). One of the biggest benefits of computer conferencing which attracts the business organizations to use computer conferences is that people all over the world can take an equal part in the conference. In fact, they only need a computer with an Internet connection. In this scenario, a host distributes an email to team members and provides them a link to the conference room or web room and the meeting and time of the conference.

Hence, if someone is unable to attend the conference, he can reject the request right from the email and let them know the reason. Along with numerous advantages especially the team members’ location, there are other pros to making use of computer conferencing. For instance, if someone wants to take part in a web based training session; they can get in touch with a number of people from a variety of domains straight away. In this scenario, moderator or host can launch the computer conference with the intention that other people can each independently do a workout or otherwise actively take part in the conference appearing on their screen.

In addition, the host can also provide authority of what is on the screen to other participants in order that he can weigh up their ideas and thoughts (Ayers, 2012; ReferencesForBusiness, 2012).