This may result in vital information getting left out during the comparison process thus risking the project getting into incapable or sometimes wrong hands. If a template comprising of all qualification points are sent to the suppliers/consultants then they are compelled to respond against every point mentioned in the template irrespective of whether these are their positive points or otherwise.
This document presents the Request for Proposal from potential consultants pertaining to the project of software upgrade at Baderman Island Resort which is a part of Boardman Management Group. The RFP presented herewith comprises of three sections - an Introduction, the Project Requirements and the Administration Information.
The purpose of this Request for Proposal (hereinafter referred to as "RFP") is to provide the potential consultants with information to assist them in formulating their proposals. It is hereby advised that it is mandatory for every bidder to respond against all the requirements mentioned in this RFP. If the bidder has nothing to share against a requirement they can mark "Not Applicable" in front of the requirement.
Our organization "The Baderman Island Resort" has...
Our organization "The Baderman Island Resort" has 3 hotels, a convention center, 4 restaurants, 2 gift shops, a pro shop and a spa. All of the business entities are owned by the Baderman Island Resort and executively managed by the Boardman Management Group but are managed as independent business entities. In this context, a mismatch of software systems has resulted in the business entities with the versions as presented below:
26 computers running Windows XP and Word XP
38 computers running Windows 2000 and Word 2000
6 computers running Windows 98 and Word 97
Boardman Management Group has established the business goal of achieving a standard business support system across all the businesses across the group and hence has decided to upgrade all the software versions to Word 2007 on Windows Vista. In this context the following Project goals have been established:
(a) To seamlessly migrate all the end user word processing systems to Word 2007
(b) To ensure smooth migration of all the existing business data on to the new software platforms without loss of information and compromising security
(c) To help users to quickly adopt the new software platforms and start using them in the business as usual mode
(d) To ensure that the in-house IT support system learns the new software platforms and start their support activities efficiently as per the usual service level agreements that they possess with the end users.
The scope of the project is to:
(a) Undertake all hardware upgrades/new hardware supply
(b) Undertake licensing upgrades/new purchases
(c) Undertake signing of new software subscription with Microsoft
(d) Supply of original media and documentation in line with the licenses acquired
(e) Carry out the installation of new software on the upgraded/purchased