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Report writing is a process that involves many processes. The writer needs to make decisions on the basis of the specific purpose and scope of the report, for example. One very important consideration in making these decisions is readership. A business report, for example, may be read by a variety of persons, who could be either primary or secondary readers.


For the primary and secondary audience, the author for example needs to consider the need for the report. This relates directly to the purpose of the writing. The report could for example relate to issues surrounding finance approval for a business or operational planning (Thompson, 2005). Secondly, the writer needs to consider the educational level of both primary and secondary readers. The report should be easily accessible for the specific intellectual capacity of the readership. Thirdly, personal demographics in terms of bias, age group and attitude are important when writing the report.
When for example writing a business report on resource allocation for a primary audience of managers and a secondary audience of middle managers in a computer company, the language will most likely be at a fairly high level. This is appropriate for the estimated level of education of both primary and secondary readers. It will furthermore implement any discussions and decisions finalized by management. The report should also focus on being as informative and specific as possible to ensure that both primary and secondary readers receive the information that they need.
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