Establishing a Professional Basis - Assignment Example

Establishing a Professional Basis First Scenario Dear Client’s last name: As you selected me to make designs for your apartment, I would like to set up a meeting with you in order to establish a professional basis for further proceedings. The meeting will help both of us understand our concerns regarding the project. Following are the matters, which I would like to discuss with you in the meeting: Deadline of the project, Cost of the project, Your ideas regarding the project, and Suggested designs for fitting out the apartment. I am looking forward to hear from you soon in order to set up a meeting as soon as possible. Sincerely yours, [Your Name] [Post] [Company] Second Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: I have carefully analyzed the scope of work to be included in the project and have come up with the solution that we need to employ design team consultants in order to complete the project within the deadline. The design team will also include a contractor who will take design responsibility for the service requirements. We need to sign an agreement before starting the project. It will be a mutual agreement, which will help us stick to our commitments. The agreement will also include all terms and conditions related to the project. Therefore, an agreement is a necessity to start a new project. I am looking forward to hear from you soon. Sincerely yours, [Your Name] [Post] [Company] Third Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: I want to give you a brief description regarding CDM regulations. It is necessary for a client to know the relevance of planning permissions and building regulations to the project. The CDM regulations apply to the construction and design of the buildings. Under CDM regulations, you are not supposed to appoint agents to perform their legal duties rather you need to analyze the competency of the appointees. You are also required to provide pre-construction information to the design team. I hope that everything related to CDM regulations is clear to you now. Sincerely yours, [Your Name] [Post] [Company] Fourth Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: I want to inform you that I am satisfied with all the matters, which we have discussed yet. The project appears attractive to me and I am fully aware of all issues regarding completion of the project within the deadline. Analyzing all aspects of the project, I wish to accept the commission and formalize my appointment as the design manager of this project. Therefore, I am writing this letter to you in order to finalize the deal in order to start our project in a proficient manner. Sincerely yours, [Your Name] [Post] [Company] Fifth Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: As you are interested in using your mate as the contractor for the project, I want to make you aware of the tender process by which a person normally procures a contractor. The core steps of a tender process include designing statement of the work, requesting for information, making a request for the proposal, and selecting the most suitable contractor for the construction project. After selection of the suitable contractor, you will also need to make a building contract with the contractor indicating the terms and conditions of the contract. Please note that the building contract is necessary for any construction project. Sincerely yours, [Your Name] [Post] [Company] Sixth Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: As you are ready to give the responsibility of design services to the contractor, I want to recommend you a suitable form of building contract. In traditional building contract, you will be able to guide the contractor to develop the building according to the design developed by the architect. I will also guide you in the process of making an appropriate building contract with the contractor. Note to the Junior Colleague In traditional contracts, contractors are bound to follow the design of the architect. For example, a contractor has to follow the plan while constructing the building. In non-traditional building contracts, the plan of building is discussed with the owner in order to start the construction. I hope you will select traditional contract, as it will help your contractor construct the building according to the specifications. Sincerely yours, [Your Name] [Post] [Company] Seventh Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: As we have finalized our agreement regarding the project, it is now time for you to submit a fee invoice to the company. There is nothing to be surprised over this matter because submitting fee invoice is the first step towards start of the project after signing the agreement. As you are the client, you are required to pay the fees in different stages of project. Our company charges stepwise fee instead of demanding full payment at the start or at the end of the project. I hope that the confusion has been cleared and you have understood the fee invoice issue. Sincerely yours, [Your Name] [Post] [Company] Eighth Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: I want to inform you that designing the landscape for the garden will not be a difficult task for me, as I possess enough experience in this field. There will be no complications; however, the building contract will need to be altered because of addition of an extra service. You will have to pay an additional payment for this work. The extra payment will be charged upon completion of the project. I assure you complete satisfaction regarding the work and hope to get a signal from you to start working on this part of the project. Sincerely yours, [Your Name] [Post] [Company] Ninth Scenario [Company name] [Your address] January 17, 2011 [Client’s name] [Client’s address] Dear Client’s last name: As it has been six months since signing the certificate of practical completion, I would like to inform you regarding my intention to oversee the completion of the contact with respect to the defects liability period. The duration of the liability period is going to end soon, so I would like to inspect the building for the last time in order to rectify the minor faults and repair the items that might not be performing suitably. I hope to hear from you soon regarding this matter. Sincerely yours, [Your Name] [Post] [Company] Read More