While reviewing the work organization in the Company, one should ask themselves: why is the job organized in that manner Will that organization of the work help to meet the needs of the client as well as satisfy the staff responsible for it Are the installed step and operations in the job organization necessary or are there more appropriate approaches of having the job done better
In most cases, individuals don't perceive the work operations, more so the connections between the job or operation they are carrying on with and other people's job. Getting all the people working in a certain process together assists in making them elaborate their step in the bigger operation hence able to design together a core sketch of the working operations of the whole process flow.
According to USAID, getting a visual image of the real flow of the operation and making comparison with the ideal process indicates the step that is missing in the whole process. This still can show that there are some more crucial steps that can help have a job done better. It also shows that a certain process might be making a bottleneck. This process can be employed to indicate the steps that usually confuse staff or posse some limitations to getting services by the clients. The same way, it would show the tasks which are not assigned efficiently as well as the ones which have no mechanisms to give reassignment of the job to a different worker especially when the staff workers responsible for it are not present.
Bringing the staff together also assist in sharing individual's best practices which could be more openly used. This kind of approach would assist the management to start thinking and transforming job organization and operations. That way the manager can employ several tools to address the particular elements of the job operation.
Managing the required Change
Making improvements in work organization basically demands that individuals and companies understand and transform. One of the common models for transformation management includes 8-step by approach which can be employed to the job organization.
Creating the sense of urgency
USAID asserts that, one of the most appropriate ways to manage change is to create a sense of urgency in the company. In most cases urgency is derived from the external environment of the organization. His helps the job organization to adopt methods that can reduce time wastage, minimize waste, and perform jobs in a better way as well as finding fresh and better approach of doing things.
Creating a powerful guiding partnership
Every staff member within the organization needs to take part in the transformation process. They are the ones who understand the operations of the organization better than other people in the company. The staff has the most appropriate applicable ideas regarding the ways to improve their job as well as installing the necessary changes.
This makes the individuals affected to see the need for the transformation and appreciate the benefits it will bring to their work. They would be more willing to adopt the change if they see the compelling reason as well as the expected benefit.
Communicate the vision to the staff
The management ought to persuade and motivate